R25 – Event Types

November 13, 2014

Unless specifically stated, event types are appropriate for all audiences (students, faculty/staff, alumni, general public).

  • Academic Calendar – Used only for dates on the academic schedule, such as first days of class, withdraw deadline, exams, etc. Student holidays should use this event type, but the name of the event should clearly state that it is for the student body (example “Student Holiday – Thanksgiving Break”). This event type should only be used by OIPE, Office of the Registrar and/or Academic Affairs (or system administrators).
  • Academic Competitions – This is used for competitions, mainly of middle and high school students that come to the University to compete in a contest. Examples include science fairs, math fairs, language and spelling competitions, Odyssey of the Mind, etc.
  • Advising – This type should be used only for academic advising. Financial advising (e.g., TIAA-CREF, Fidelity, etc.) should fall under training or meetings depending of the type of session. General orientation and open house activities should fall under the orientation and open house event types, unless the event is open house or orientation advising, in which case, please use this event type, but name the event something like “Orientation Advising” or “Open House Advising”.
  • Audition – This should be used for auditions only (e.g., band, theater, and music auditions). Please put the Meeting event type for employment interviews.
  • Banner Display – This is to be used specifically for hanging banners or other advertisements. Currently the UC is the only group that should likely be using this code.
  • Banquet – This event type should be used for all events that involve a full meal, regardless of whether there is a program or not. This event type is a combination of the previous types of banquet, breakfast, luncheon, and dinner.
  • Camp – This type should be used for overnight and day camps. Camps are different from conferences in that they typically host students that are college-aged or younger. When you are scheduling camp activities, please use this event type of all reservations (as opposed to choosing fitness activities, film/movie, banquet, etc.)
  • Campus Tours – This type will be used for events where the primary activity is touring University facilities or the whole campus.
  • Ceremony and Awards – Use this type where the focus of the event is the conferring of an award, or some other rite or ceremonial activity. Hooding ceremony is no longer a separate event type, please use this for ceremonies of that sort.
  • Class – Regularly-scheduled classes have type Section-M, and the space assignment should be made in Banner not R25. However, occasionally space reservations are made through R25 for classes and should use this event type.Examples would be a reservation for an extra classroom, larger classroom or electronic classroom for just a few meetings.These are course-related activities.This should be used only for academic classes.Non-academic events should use other types, such as Training and Workshops.Most exams should also be scheduled through Banner.Contact the Registrar for more information about exam scheduling.
  • Commencement – This should only be used for the actual graduation event (i.e., not meetings about commencement or other commencement-related activities). This event type should be used for WCU graduation, and local high-school graduations. Smaller graduation-type events, such as pre-school graduation, departmental recognition of graduates, etc., should use event type Ceremony and Awards.
  • Concert – A musical performance. Concerts should be large events that are open and of interest to the general public. This is an event type this is pulled to large public-facing campus calendars. For smaller events, consider using recitals, participatory entertainment (e.g., open mic night), or auditions.
  • Conference – This is usually a whole day or multi-day event. Typically conferences have several sessions, concurrent or back-to-back. Conferences generally draw a large audience, and are related to a specific topic. Smaller group sessions should generally have an event type of meeting.
  • Convocation – This should only be used for the actual convocation event (i.e., not meetings about convocation activities). For the purposes of R25, convocation is a ceremony or large meeting bringing together a broad group of constituents.
  • Dance – An event where the audience participates in dancing. This could be used for a ball, an organization’s social function, and after party, etc. A dance performance (e.g., Atlanta Ballet) should use performance. A dance team rehearsal should use rehearsal.
  • Exhibits – This event type should be used for display of works (for example, art galleries, cultural and heritage exhibits, scholarly works, etc.).Typically this would be used for displays that last some span of time (e.g., several days or longer).Opening receptions for exhibits should be listed separately with event type “reception”.
  • Exam – Regularly-scheduled exams have type Exam-M, and the space assignment should be made in Banner not R25. However, occasionally space reservations are made through R25 for exams and should use this event type. Examples would be a reservation for an extra classroom, larger classroom or electronic classroom for the exam period. This should be used only for exams for academic classes. Contact the Registrar for more information about exam scheduling.
  • Exam-M – This is the type that the Registrar uses for auto scheduling of exams through Banner. This should only be used by the Registrar’s Office.
  • Festival – This event type should be used for large-scale events that attract a good portion of the local or campus community. These events should include multiple activities and take place for most of a day or longer.
  • Film/Movie – This event type should be used for any event where the primary activity is showing/screening a film or movie. If the showing is for a class, and only the members of the class are invited to attend, please use event type “class”. For all other film screenings (public or not) this would be an appropriate event type.
  • Fitness and Recreation – This event type should be used for all fitness and recreation activities. Almost all events from the Campus Recreation Center, including intramurals, and other outdoor recreation groups should fall under this event type. Events that are specifically training, workshops, meetings, films, etc., should use the other appropriate event types. Other organizations across campus should use this type when they host events where participants engage in some sort of physical activity or games. Examples include: 5ks, Wii tournaments, skating parties, chess match, inter-departmental flag football, quiz bowl.
  • Fundraiser and Charity – This event type is useful for events where the primary purpose is raising funds or doing some other kind of charitable work, and there is no other suitable event type. Often events have another type that would be a good fit. For example, if there is a concert where proceeds from tickets sales will be donated, please choose concert. This type should only be used in cases where another event type is not appropriate. This should be used for bake sales, blood drives, etc.
  • Games/Tournaments/Meets – This type should be used for large sporting events. This will mainly be used by Catamount Athletics, but would be appropriate for other sporting events where an audience is expected.
  • Health-Care One-on-One – This should be used for one-on-one patient sessions with health care professionals. Examples are Speech and Hearing, Counseling, Physical Therapy, etc.
  • Health-Related – This event type should be used for events related to assessing or improving one’s physical, mental and/or emotional health. Examples include health screens and testing (such as HIV testing), flu shot clinics, and mental health group sessions (such as stress management techniques). Please use Fitness and Recreation if that type is a better fit.
  • Individualized Instruction – This should be used for events where one-on-one training or instruction is provided. Examples include music lessons, one-on-one or small group tutoring, etc.
  • Info Tables and Fairs – This type should be used for all events where the primary purpose is distribution of information. Good examples are careers fairs, home show/expo, wellness fairs, and information tables by campus organizations like student clubs.
  • I.T. Infrastructure – This is used by the IT division for recording software maintenance outage periods and other events related to network and system maintenance.
  • Lecture/Speaker – This event type should be used for any event where the primary activity is a lecture or speaker. If the discussion is for a class, and only the members of the class are invited to attend, please use event type “class”.
  • Maintenance – This type can be used for any kind of maintenance activity, such as painting, floor cleaning/resurfacing or other facilities maintenance activities, IT maintenance for updating equipment and software, piano tuning, etc. This is a broad category, similar to set-up/tear-down, that allows rooms to be held for activities that wouldn’t likely be publicized.
  • Meetings – This is broad category that should be used for group discussions or assemblies that don’t fit more appropriately under another type (e.g., not training, not a speaker, not a class, not a conference, etc.)
  • Mountain Heritage – This event type has been removed, as this is more closely related to an organization rather than a type of event. Appropriate event types should be selected, such as festival, meeting, exhibit, set-up/tear-down, concert, lecture/speaker, etc.
  • Music Master Class – Group instruction by a guest artist(s) that is sometimes open to the public.
  • Open House – An event where a campus unit hosts a group for the purpose of welcoming and providing information about their unit. Often this is in drop-in style. Usually this is related admissions and/or student recruitment, although it could also be related to alumni relations or other situations where units are showcasing their space, programs, services, etc.
  • Orientation – This should be used for events where units are hosting participants, usually newcomers, to provide introductory instruction concerning a new situation. Often this is used for orientation of students new to campus or new to a specific college or major or new employees. New student orientation advising activities should use the event type advising.
  • Part of Term – Used by the Registrar’s Office for entering events related to the parts of academic terms.
  • Participatory Entertainment – This should be used for entertainment-type events where audience members participate in the activity. This should not be used for activities that should fall under Fitness and Recreation. Events of this type are often aimed at student audiences. Examples of these types of events are: open mic nights, UC Up All Night, holiday or other (non-wellness) activities (e.g., make you own card, bear, candle, etc.).
  • Performance – This is usually a large, often ticketed, live event. This type can be used as catch-all for performance events that are not specifically concerts or theater (those have their own event types). Events that will use this type are dance performances (e.g., Atlanta Ballet), circuses or other animal performances, juggling, comedy, spoken words and poetry, etc.
  • Picnic – An outdoor gathering, typically involving food.
  • Practice – This can be used for all WCU sports teams, intramurals, and practice sessions for any other physical activity. Practice for concert, theater, speeches, etc. in advance of public performance should use the event type Rehearsal.
  • Private Social Event – This event type should be used for events that are not open to the public. Events that would fit this description are often parties or other closed gatherings, for example wedding receptions, baby showers, fraternity/student organization socials and departmental holiday parties. These events will typically not be published to public calendars.
  • Reception – Typically this is a social event, where people walk around and mingle, without arranged seating. Receptions often are held to honor a person or organization. Often refreshments are served.
  • Recital – Faculty – To be used for individual faculty performances and for guest performers.
  • Recital – Graduate Student – To be used for graduate-level student recitals.
  • Recital – Undergraduate Student – To be used for individual undergraduate-level student recitals and for studio recitals.
  • Recording Session – An event focusing on capturing audio, video or other type of media.
  • Rehearsal – Practice for concert, theater, speeches, etc. in advance of public performance should use the event type Rehearsal. Events with this type will generally not be published to public calendars. Practice for any physical activity should use type Practice.
  • Research – This type should be used for faculty research. Student research should use type Class. Presentation of research results should use Meeting or Lecture/Speaker.
  • Section-M – This is the type that the Registrar uses for auto scheduling of course sections through Banner. This should only be used by the Registrar’s Office
  • Set-up/Tear-down – This is an event type used for preparations for an event. This can be used to reserve adjoining or adjacent space that is needed prior to or during an event for catering or other staging areas. Events of this type wouldn’t be published to calendars.
  • Testing – This event type should be used for all non-course-related testing, such as CLEP testing, ACT administration, etc. All course-related testing should use type Class (for testing during the semester) or Exam. Equipment testing should use type Maintenance. Health and wellness testing (e.g., vision or hearing tests), should use type Health-Care One-on-One.
  • Theater – This type should be used for live performances featuring acting.
  • Thesis/Dissertation Defense – This type should be used for the formal thesis or dissertation defense.
  • University Planning Calendar – This should be used for events or occurrences that could affect large campus populations. This can be used to communicate information about road closures, water or power outages, construction, etc. This should be used to notify the campus community of situations that could interfere with other events.
  • Venue Hours – Should be used for events that hold information about when a location is open or closed. Should be used for all types of spaces (e.g., rooms, fields, library reference desk, etc.)
  • Workshops and Training – This event type should be used for any meeting or event that is specifically aimed at imparting knowledge about skills, software, procedures, policies, and/or job duties. Anything related to academic courses should use the event type “class” or “exam”. This should be also not be used for athletic training (instead use Health-Care One-on-One).